Productivity is a term that is frequently used in business settings, but it can apply to all aspects of life. Productivity in business can be measured by the number of sales calls made – or the output of a factory line. Productivity in an academic setting could be measured by the number of questions answered or words written.
In its most basic form, productivity is defined as the output divided by input. However, quantifying productivity can be difficult if the results aren’t immediately visible. Some projects and industries necessitate a great deal of self-motivation. For example, when seeking a promotion or embarking on a creative project, such as writing a book, in the service industry. Productivity cannot always be measured in terms of immediate results or output for this type of work.
Many people look to time management techniques to help them be more productive. Although they are linked, productivity and time management are distinct concepts, and not all productive people are particularly adept at time management.
Time management is a set of abilities and tools that promote the efficient use of one’s time. Productivity refers to the results obtained in a given amount of time. The most productive results do not always result from effectively managing a list of tasks – productivity is more concerned with the outcome. Try incorporating these tips to increase that productive flow and work smarter!
Focus on your biggest tasks first
Working on your most important and time-consuming tasks first can help you stay more focused than working on smaller and shorter tasks first. Consider organizing your assignment list around these tasks and devoting your time to them in the morning when you first arrive at work or at a time of day when you are most alert and energized.
Take breaks
We might think working longer hours means we’re getting more done, but we never work as well when we’re burned out. Studies show taking regular breaks helps concentration and boosts your mood. Take a five-minute walk around the office, or spend 15 minutes grabbing that mid-afternoon coffee.
Quit multitasking
While we tend to think of the ability to multitask as an essential skill for increasing efficiency, the opposite may, in fact, be true. Psychologists have found attempting to do several tasks at once can result in lost time and productivity. Instead, make a habit of committing to a single task before moving on to your next project.
Limit distractions
It’s natural to become distracted, and focusing doesn’t always come naturally. It is, however, a skill that can be honed. Turn off your notifications, turn on airplane mode, or use a productivity app like Freedom.
The Pomodoro technique is widely used to avoid distractions and finish tasks. Users set a timer, turn off all distractions (social media, emails, etc.), and work in timed sprints of 20-30 minutes. Knowing that you only have to focus for a short period is an excellent way to improve your ability to focus for more extended periods.